Direct Ordering from Vendors
- This option will likely be efficient for labs that purchase frequently from a particular set of vendors.
- If you are purchasing through an SRS account (i.e., an externally funded grant), you can place the order directly with a vendor, requesting that they send the goods. You will need to provide the vendor with the billing address listed below and you should provide your project number as the account number if the vendor requires an account number for their invoice. Once you receive the goods you should notify the business office of the date the goods or materials were received and forward the packing slip. FMO will not pay the vendor until the business office acts as the receiver and provides the date of arrival of the goods. If you are making purchases from an SRS account, you (the PI) are responsible for reconciling any issues that come up with respect to project compliance.
- If you are making purchases from any non-SRS account, contact the business office to set up a blanket purchase order for the vendor. You will need to supply a rough estimate of the materials you plan to order from that vendor for the fiscal year. Once the purchase order is in place, your lab contacts the vendor directly to place orders, using the purchase order number. The vendor then bills directly and the invoice is paid based on that purchase order. Billing Address:750 Agronomy Road – Suite 3101Attn: Email invoices to firstname.lastname@example.orgPhone: (979) 845-8362
ATTN: FMO Accounts Payable
750 Agronomy Road – Suite 3101
Attn: Email invoices to email@example.com
Attn: Do not mail invoices if sending via email
Phone: (979) 845-8362